School Council
EXECUTIVE
CHAIRPERSON / SOCIAL COORDINATOR
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- Chair all School Council meetings
- Member of the Policy sub-committee
- Attend Board meetings as School Council liaison (no vote)
- Provide for special beverages or snacks for special occasions (e.g. AGM)
- Time commitment: Board Meetings (3 per year); School Council Meetings (5 or 6 per year); Policy Committee Meetings (1 or 2 per year)
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- Prepare, distribute and maintain minutes of all proceedings of the Society (School Council and Board)
- Responsible for the finances of the Society
- Responsible for overseeing the Bookkeeper
- Act as Secretary-Treasurer for Board of Directors, as well as for the School Council
- Time commitment: Prepare minutes after Board and School Council Meetings (see Chairperson for meetings)
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- Responsible for accepting registrations and registration fee on Registration Night
- Responsible for coordinating registration forms, notices and advertising for registration of the following year
- Time commitment: Coordinating advertising (Bold Signs / Posters / Flyers); Meetings with Program Coordinator; Registration Night
MEMBERS
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- Recruit parents to help in the classroom, on field trips and with snack duties
- Prepare monthly calendars to indicate who is helping each day (in-class, field trips or special events). Ensure that these are given to the Communications Coordinator for inclusion in the monthly newsletter or to the teacher for photocopying
- Time commitment: emails/calls to fill calendar each month
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- Compile a monthly newsletter including upcoming events and specifics about field trips
- Maintain Glamorgan Community Kindergarten Facebook account
- Time commitment: approximately 3 hours per month
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- Make arrangements for field trips / in-class presentations
- Ensure that proper payment is in place for each event
- Time commitment: approximately 2 hours per month
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- Coordinate fundraising activities, as necessary
- Time commitment: Casino Year – organize the volunteers for the casino (2 hours per month prior to casino); Non-Casino Year – organize t-shirts (2 hours)
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- Odd jobs as needed (repairs, painting, sand)
- Bi-annual rug cleaning
- Annual vacuum repair
- Time commitment: varies from 2 to 10 hours per year
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- Coordinate the Scholastic Book Orders
- Time commitment: 1 hour every month or two
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- Gingerbread houses
- Collection of Food Bank items at the Christmas Concert and delivery to the Food Bank
- Birthday Bag/Box Program and delivery to the Food Bank
- Art Show at Prints Charming
- Purchase a Gift Certificate for Santa
- Time commitment: 1 hour per month
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- Coordinate and delegate Yearbook Committee activities until completion
- Time commitment: 6 hours per month
